![]() ![]() A context could be a particular place or location, e.g. Those should guide you in deciding what to do next. So with all your lists ready, how do you choose the next task? For the engage stage, David Allen recommends looking at a few dimensions: context, time, energy, and/or priority. In GTD, you’ll end up with several lists and these typically include the following:Ĭhoosing Actions: Context, Time, Energy, Priority ![]() Once you’ve captured and clarified your stuff and put specific things on your calendar, it’s time to organize all items in different lists. Others may want to plan all events for a particular day and assign a time slot for each task (“timeboxing”). In other words: things that have a fixed time or day. Some people follow David Allen’s calendar advice very strictly and will only put meetings or events on a calendar. He notes only three things go on your calendar: time-specific actions (appointments, for example), day-specific actions (things that need to be done on a certain day, but without a fixed time, like running an errand), and day-specific information (information to refer to on a particular day). What about actions and your calendar? David Allen recommends using your calendar only for what he calls “hard landscaping”: clear events bound by a time or a day. Is a task longer than 2 minutes and are you the best one to do it? Then it goes on your list of Next Actions. If it takes more than 2 minutes, ask yourself whether it should not first be delegated to someone else. If a task takes less than 2 minutes, do it right there and then. If you can act on an item, then the next question is: What is the next action? There are three options when it comes to a next action:
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